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City Clerk - City of Woodinville ( Job # 18-0008)

This job is closed.

Minimum Salary: $77,273.00 per year
Maximum Salary: $98,622.00 per year
Employment Type: Full Time
Department: Executive
Open until filled.
(Open to current employees and the general public.)

Summary

Woodinville is a city of 12,000 residents and 1,200 businesses located in the Sammamish Valley about 20 miles northeast of Seattle, Washington.  Scenic landscapes, wineries, and craft brewers and distillers make Woodinville a tourist destination.  Recreation opportunities and open space contribute to Woodinville's unique quality of life.  Due to the well-deserved retirement of the 12+ year incumbent, the City is recruiting for the position of City Clerk.  Dependent on start date, there is an opportunity for a brief overlap with the current City Clerk for training purposes.

As an member of the Management Team and working under general direction of the City Manager, the City Clerk is responsible for maintaining the official records and archives of the City including ordinances, resolutions, contracts, agreements, minutes and other public records.  The City Clerk exercises a high level of expertise and independent judgment in ensuring compliance with regulations and guidelines related to public record and notice requirements.  This position is crucial in the constant effort to ensure transparency and accessibility to the citizens of our community.

 


Essential Functions

Responsible for all public records, including, but not limited to, minutes of all Council meetings, agendas and supporting documents, contracts, ordinances and resolutions; assures compliance with the Open Public Meetings Act and all legal requirements associated with the Public Records Act; coordinates requests for official City public records. 

Prepares agendas, minutes, Council packets and other associated documents. Drafts, reviews and edits staff reports, ordinances and resolutions for content and context; attends Study Sessions, Special Meetings and City Council meetings; directs the maintenance of the Woodinville Municipal Code to ensure comprehensive and cohesive compilation of City laws.  Coordinates Proclamation process including processing requests.

Assists in relaying Council actions and decisions to City Council members, City Manager, Department Directors, City departments, outside agencies and news media.

Administers and drafts legal advertising notices and special meeting notices for distribution to Council members, City Manager, Department Directors, City Attorney and news media, in accordance with regulations as set forth in the Revised Code of Washington and Washington Administrative Code.

Develops, implements and recommends policies and procedures regarding records management; directs the Records Management Team (RMT) charged with the development and implementation of an extensive, uniform records management system throughout City Departments.

Coordinates all election matters with appropriate entities.

Under the direction of the Risk Manager, processes claims for damages received from constituents; accepts claims submitted, explains process to citizens and sends appropriate documentation upon request; prepares and submits Claim Incident Reports and Departmental Transmittals to Washington Cities Insurance Authority; maintains all City claim records, quarterly monitoring reports and closed files.

Operate a computer, handheld device, audio/visual equipment, and duty-specific software to successfully perform the essential functions of the position; and embrace and adapt to new technologies as appropriate.  Assists in creating and posting of content to the City’s website, television station, and other avenues.  Manages vendors and contracts related to audio/visual equipment and services in conjunction with IT Staff.

Performs other duties as required or assigned.

 

Education and Experience

Bachelor’s degree in Public Administration, Business Administration, or related field, and four years increasingly responsible experience in a City Clerk's or related municipal operation including two years of administrative or Deputy Clerk experience, or an equivalent combination of education and experience.

 

Other

The successful candidate must pass a Washington State background check to be considered for the position.  Must possess a valid Washington State driver's license and meet the City's minimum driver approval standards.

*Note: The City of Woodinville does not participate in Social Security, which means employees do not contribute to or earn Social Security credit while employed with the City. Further, the Social Security Administration applies a formula containing an offset to take into account employment with a nonparticipating employer. However, as a City of Woodinville employee, you may be eligible to participate in the Municipal Employee Benefit Trust (MEBT) plan; depending on eligibility.  There is also mandatory participation in the State Retirement Plan (PERS).

The City of Woodinville values diversity in its workforce and is an Equal Opportunity Employer that does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran's status, disability, or any other basis prohibited by federal, state or local laws.

AN APPLICATION PROFILE MUST BE COMPLETED FOR CONSIDERATION.  THE RESUME IS NOT A SUBSTITUTE FOR THE APPLICATION PROFILE.

Selection Process

Following is the tentative recruitment schedule, which may be accelerated or extended without notice:

Application Deadline: Open Until Filled
Initial Screening: Week of July 2, 2018
Initial Interviews: Week of July 16, 2018
Employment Offer: Expected week of July 16, 2018

While the position is "open until filled", the City desires to fill the position to provide an overlap with the current City Clerk, and you are encouraged to apply before the initial screening date for utmost consideration.


Attachments

Location
Woodinville City Hall
17301 133rd Avenue NE
Woodinville, WA