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Senior Accountant - City of Newcastle ( Job # 18-0004)

This job is closed.

Minimum Salary: $69,124.00 per year
Maximum Salary: $90,192.00 per year
Employment Type: Full Time
Department: Administration - Finance
Open until filled.. Applications first reviewed on: Friday, April 6, 2018
(Open to current employees and the general public.)


First Review - April 6, 2018

Under the direction and supervision of the Finance Director, this position performs a variety of complex, administrative and technical accounting and related finance functions to maintain the fiscal records and systems of the City. The Senior Accountant is responsible for ensuring that all financial transactions, records, statements and reports comply with generally accepted accounting principles (GAAP) and the Washington State Budgeting, Accounting and Reporting Systems (BARS).  The position prepares the Annual Financial Report and works with management to; design and implement solutions to resolve accounting and internal control issues and problems.  The Senior Accountant also develops procedures to maintain the integrity of the general ledger and subsidiary accounting systems; assists with decision making processes by preparing financial analyses, projections, reports and policies and procedures; and researches legal materials relevant to accounting problems and solutions.

Essential Duties and Responsibilties

This list illustrates some of the various types of work that one may perform.  The omission of specific statements does not exclude them from the position if the work is similar, related or a logical assignment to the position.

1.     Maintains the integrity of computerized accounting journals, ledgers, and other financial records.  Use worksheets to support entries in the general ledger using contemporary standards and tools.  Coordinate the integration of various electronic accounting sub-systems into the General Accounting System.  Develops and performs checks and balances to ensure accurate collection and transfer of data.  Coordinates and performs timely month-end closings of accounting system.

2.     Prepares the annual statement with complete financial statements, notes, and schedules as required.  Maintains accounting records for independent audit, working with auditors to minimize audit time and expense.

3.     Coordinates with City IT representative in monitoring and maintaining application of financial software.  Provides user training on system modules as needed and reviews user procedure manuals to ensure updated on an annual basis.

4.     Designs and develops a variety of queries, macros and spreadsheets form downloaded data for enhance of information from payroll, accounts payable and timekeeping records.

5.     Evaluates transactions; analyzes data and resolves discrepancies with departments; monitors departmental usage of chart of accounts to ensure accurate classification of financial transactions under BARS and GAAP.

6.     Analyses user and operational needs and business requirements in order to develop or modify automated accounting, budget and finance system

7.     Designs flow of data, supporting documents and reports.  Work with departments to ensure accurate recording of activities into appropriate computerized accounting journals and ledgers. Familiarize self with City’s operating activities to account for those activities according to GAAP and BARS.

8.     Performs lead responsibility for special and on-going accounting assignments such as the annual State Financial Reports and Grants Accounting.

9.     Works with auditors from various grant agencies, the State Auditor’s Office, and others providing information, explanation, or guidance to assure successful audit reports, as directed by the Finance Director.

10.    Performs statistical computations, financial analyses, interpretations, projections, and provides recommendations to the management team to assist with decision-making processes.

11.    Assists in the preparation of the City’s budget and other financial statements, as directed by the Finance Director.

12.    Notifies the Finance Director or others on the management team promptly of important financial issues.

13.    Works with City departments to help resolve issues within the purview of the position; works in a manner that reinforces interdepartmental cooperation and mutual support.

14.    Reviews and analyzes departmental internal controls and arranges to correct deficiencies and assists in implementing new controls to comply with audit recommendations and internal control standards and policies.

15.    Researches and maintains understanding of current GAAP and BARS requirements and federal, state, and local regulations relevant to accounting problems and solutions.

16.    Fulfills obligations, promises, and assignments within reasonable timelines; communicates project and assignment status and schedules regularly and in a timely way to supervisors.

17.    Communicates at all times and in all media in ways that reflect well upon the City and the employees; communicates at all times in ways that are accurate, professional, and in keeping with the customer service ethic identified herein; as needed, provides reliable and concise written and oral reports; makes recommendations involving areas of responsibility.

18.    Consistent with the expectations of the City Manager, promotes a culture within the Finance Division that is customer- and business-friendly; encourages staff to take reasonable extra measures and time to ensure that the needs of City customers and constituents are addressed or solved at a  personal level rather than a bureaucratic one.

19.    Conducts special projects and financial analyses as assigned.

20.     Performs other duties as assigned by the Finance Director


Other Duties

1.     Assists Finance Director to develop accounting policies and procedures that establish appropriate methods for capturing reliable accounting data.

2.     Because of the small size of the City’s staffing level, each employee can expect to perform a wide range of office and field duties as may be required from time to time.

Working Conditions

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in an office setting.  Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee frequently is required to talk or hear; sit; use hands to handle, feel, or operate controls; and reach with hands and arms.  The employee occasionally is required to stand or walk. The employee occasionally must lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.  The noise level in the work environment usually is quiet.

Knowledge and Skills

Knowledge of:

  • Generally accepted accounting principles (GAAP) and the Washington State Budgeting, Accounting, and Reporting System (BARS);
  • Cost accounting principles and the ability to apply them;
  • Applicable federal, state, and local regulations;
  • Electronic accounting procedures and systems and ability to improve them; and
  • Ability to adhere to current professional standards and willingness to seek training as needed.

Skill in:

  • Operation of a personal computer, including spreadsheet, database, applicable financial software, and Microsoft applications;
  • Applying generally accepted accounting principles to transactions, record keeping, and control procedures;
  • Preparing comprehensive financial statements, reports, and summaries;
  • Researching accounting problems, analyzing data, and writing and presenting detailed recommendations;
  • Communicating effectively, orally and in writing, including the ability to effectively communicate accounting concepts and information regarding complex financial transactions and reports to non-accounting personnel, at times in confrontational and/or stressful situations;
  • Establishing effective working relationships;
  • Anticipating and projecting work loads and tasks;
  • Prioritization;
  • Managing one’s own time;
  • Maintaining the absolute confidentiality of sensitive files, data, and materials accessed, discussed, or observed while working with City staff; and
  • Problem solving.



Minimum Qualifications

Bachelor’s degree in Accounting, Finance, or directly related field preferred.  A combination of education and experience, which provides the applicant with required knowledge, skills, and abilities to perform the job, will be considered.

Minimum of two years of progressively responsible professional accounting experience preferred.

Knowledge and experience in using integrated accounting software applications and developing worksheets using electronic spreadsheet application software required.

Special Requirements

Must be bondable.

Legal and Regulatory Employment Conditions

This classification description does not constitute an employment agreement between the City and employee.  It is subject to change as the needs of the City and requirements change.

Fair Labor Standards Act (FLSA): Employees in this classification are covered by the FLSA.

Appointment and Removal Authority: The City Manager is the appointing authority of the City with power of appointment and removal of all employees.

Abide by Personnel Policies:  Upon acceptance of employment, the employee will be provided with a copy of the City’s Personnel Policies, will be asked to acknowledge receipt of same in writing, and is required to abide by those policies, as printed at that time or thereafter amended, during employment with the City.


Newcastle City Hall
12835 Newcastle Way, Suite 200
Newcastle, WA 98056